Job Description

Archdiocese of New York

GRSS Treasury, UPK Office

Senior Accountant, Pre-K for All
January 2025

Overview/Purpose:

This position will be responsible for preparing, monitoring, and amending the budgets, and monthly and annual reports for each Pre-K for All program. Additionally, the position will assist in ensuring compliance with all financial matters, rules, and regulations of the Pre-K for All programs and provide support to Principals in understanding the financial compliance of the programs.

Reports to:Director of Accounting, Pre-K for All

Responsibilities:

• Ensure the accuracy and timeliness of all reporting by performing Pre-K for All accounting functions including the reconciliation of Pre-K for All general ledger activity.
• Prepare annual budgets for Pre-K for All programs based on the new RFPs contracts and update for changes in personnel, instructional etc. as enrollment solidifies.
• Amend the budgets as necessary based on changes from when the original budget was approved.
• Prepare and submit monthly invoices and supporting documentation for reimbursement on portfolio of contracts managed.
• Collaborate with the Office of Early Childhood Education on the preparation and revision of all Pre-K for All budgets.
• Ensure that proper receivable balances are recorded monthly and at year-end.
• Communicate to the schools, regions, and the Archdiocese of New York accurate financial information as needed.
• Conduct analytical review of financial information on a monthly basis to identify significant budget variances at schools and regions. Once identified, areas of concern should be immediately and clearly communicated to the Director of Accounting – Pre-K for All, GRSS Chief Accounting Officer, Director of Early Childhood Education, and Director of Budget.
• Provide GRSS HR with Pre-K for All allocation schedules for Social Workers & Instructional Specialist to enter into payroll.
• Act as liaison with schools to assist principals in developing Pre–K for ALL budgets, provide variance reports on spending, and support the schools on Pre-K for all fiscal guidelines.
• Perform monthly review of the payroll for teachers, support staff and administrative cost to ensure accuracy in both Paychex and general ledger.
• Review furniture logs ensuring the items are recorded correctly by RFMs.
• Coordinate with Office of Early Childhood on maintaining instructional and administrative ratios according to the Pre-K for All contracts.
• Prepare transfer request to move NYC Pre-K for ALL reimbursement to GRSS operating account.
• Prepare journal entries to record Pre-K for All indirect costs in the general ledger and review quarterly the allocation methodology being used.
• Assist in year–end audit by providing Director of Accounting – Pre–K for All with final reports and schedules and proper and accurate financial information and records are available to the auditors upon request on a timely basis to meet the audit reporting deadline.
• Assist with special projects, as needed.
• Perform additional duties, as required.

Education, Experience, and Skills:

• Bachelor’s Degree in Accounting
• Minimum of three years’ accounting experience
• Minimum of 2 years’ Not-for-Profit experience with Pre–K for All contracts.
• Strong oral and written communication skills.
• Exceptional analytical skills, proactive, and a good problem-solver.
• Strong interpersonal skills.
• Attention to detail with strong time management and organizational skills.
• Quick learner, creative, self-starter with good judgment and high energy.
• Ability to work in a team environment.
• Ability to multi-task and highly organized.
• Ability to work in a fast-paced, results-oriented, web-based environment.
• Sensitive to the confidentiality of information received for analysis and review.
• Proficient in Microsoft Windows, Word, Excel, Outlook, and PowerPoint.
• Experience with Financial Edge (FE) Accounting, Parish Soft, Microsoft SharePoint, and Paychex a plus.

Compensation range for this position is: $75,000 – $80,000 annually.

This position is considered exempt and not eligible for overtime. 

Interested candidates should send a cover letter and resume to:
Leonard.Thompson@archny.org

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