Virtual Assistant Manager - Entry Level Job at Truescale Marketing, New York State

cURjYkl4anNqR2d2SnVjbGUwV1E1THFaVHc9PQ==
  • Truescale Marketing
  • New York State

Job Description

Job Title: Virtual Assistant Manager - Entry Level
Location: Remote
Job Type: Full-Time/Part-Time Available

We are looking for a highly organized and detail-oriented  Virtual Assistant Manager - Entry Level  to support our team with scheduling, data entry, administrative tasks, and customer service. This position requires someone who thrives in a fast-paced environment, has excellent communication skills, and is adept at managing multiple tasks efficiently. You’ll be responsible for helping our clients have a smooth and enjoyable travel experience by handling various administrative functions.

Key Responsibilities:

  • Scheduling & Calendar Management : Coordinate and schedule appointments, meetings, and travel arrangements for executives and clients. Ensure calendars are up-to-date and free of scheduling conflicts.
  • Data Entry & Database Management : Accurately enter and update client information, travel details, and logistical data into our systems. Ensure all records are kept up-to-date and easily accessible.
  • Client Support & Communication : Provide top-tier customer service via email, phone, and chat. Assist clients with inquiries about their travel itineraries, changes to bookings, and other related services.
  • Travel Assistance : Help clients with simple travel-related tasks such as booking accommodations, flights, car rentals, and suggesting dining or leisure options based on preferences.
  • Travel Documentation : Prepare and send clients the necessary travel documentation, including itineraries, tickets, confirmation emails, and other related materials.
  • Problem Resolution : Address customer concerns or issues promptly and professionally, ensuring the client’s experience remains positive and smooth.
  • Task Coordination : Assist with day-to-day administrative tasks, such as preparing reports, organizing meetings, and managing internal communications between teams.
  • Follow-Up : Check in with clients post-trip to gather feedback on their experience and assist with any follow-up needs or changes for future trips.

Benefits:

  • Competitive Pay : Competitive salary based on experience.
  • Flexible Schedule : Enjoy the benefits of working remotely with flexible hours to support work-life balance.
  • Growth Opportunities : Opportunity to grow within a dynamic company and take on new responsibilities.
  • Training & Development : Ongoing professional development and training to help you succeed in your role.
  • Collaborative Team : Be part of a supportive, remote team that values communication, teamwork, and innovation.

Basic Qualifications:

  • Experience : Experience in administrative, assistant, or customer service roles. Experience with travel-related tasks or data entry is a plus.
  • Tech-Savvy : Proficiency with office software (Microsoft Office, Google Suite) and familiarity with customer service platforms, project management tools, and databases.
  • Organized & Detail-Oriented : Strong ability to manage multiple tasks simultaneously with a keen attention to detail.
  • Excellent Communication Skills : Clear and professional written and verbal communication. Ability to effectively communicate with clients and team members across various platforms.
  • Problem-Solving Skills : Ability to think on your feet and resolve issues efficiently and professionally.
  • Customer Service Focus : A passion for providing exceptional service and going above and beyond to meet client needs.
  • Remote Work Experience : Previous remote work experience is preferred, with the ability to manage your time and tasks independently.

Job Tags

Full time, Part time, Work experience placement, Remote job, Flexible hours,

Similar Jobs

VitalCheck Wellness

Per Diem Licensed Practical Nurse (LPN) / Registered Nurse (RN) Job at VitalCheck Wellness

 ...Per Diem Licensed PracticalNurse (LPN) / Registered Nurse (RN) Job Location: Lexington, VA. Job Type : Per Diem, 1099 Contract. Pay Rate: LPN $40/hr / RN $50/hr Schedule: Two consecutive dates week of May 19, 2025. Full Description VitalCheck... 

DSI Security Services

Security Officer Job at DSI Security Services

OverviewYou gain more than just a paycheck when you are employed with DSI. From our biggest clients to our newest security officer, the values of DSI and our motto, Do What You Say You Will Do, are always present. Working for DSI is more than just a job its a... 

Walmart Inc.

Automation Manager - Manufacturing Fluid milk plant #11271 - Robinson, TX Job at Walmart Inc.

 ...engineers. -Compliance:** Ensure all automation processes comply with industry standards and regulations. -Documentation:** Maintain accurate...  ...within a manufacturing environment, preferably in the dairy or food industry. -Technical Skills:** Proficient in PLC programming,... 

USA Clinics Group

Credentialing Specialist Job at USA Clinics Group

 ...USA Clinics Group is growing and seeking a motivated Credentialing Specialist to join our team! The Credentialing Specialist is responsible for maintaining active status for all providers by successfully completing initial and subsequent credentialing packages as required... 

Focused HR Solutions

1-20-- PC Lan Technician Job at Focused HR Solutions

 ...Job Details: Position: C - 664 - PC Lan Technician - Phoenix, AZ (85009) 100% on-site Candidates will work 100% on-site in Phoenix, AZ (zip code 85009). Our direct client has an opening for a PC Lan Technician position # 664. This position is for 12+ months...